A wide aperture that looks beautiful for a couple's portrait, soft, blurred background, one plane of sharp focus, genuinely ruins a twelve-person family photo where half the group ends up soft simply because they're standing slightly behind or in front of the row you focused on. Here's how I actually think through aperture choice based on group size and arrangement, rather than defaulting to a fixed number regardless of the situation.
For a single subject or a couple standing close together on roughly the same focal plane, f/1.8 to f/2.8 gives the shallow, flattering background separation most portrait clients expect, since depth of field at these apertures, while thin, is generally enough to keep both people in a close couple's portrait acceptably sharp if they're standing at a similar distance from the camera.
Once you're photographing three to five people, especially if they're arranged in anything other than a single straight line, I move to f/4 as a baseline, which widens the in-focus zone enough to accommodate some natural variation in distance from camera without needing to force everyone into an unnaturally rigid single line.
For groups of six to twelve, f/5.6 to f/8 becomes necessary, particularly if the group is arranged in multiple rows rather than a single line, since the depth of field needs to cover meaningfully more physical distance from the front row to the back row.
Beyond twelve people, especially in multi-row formal arrangements like a wedding party or extended family portrait, I generally shoot at f/8 to f/11, accepting a less dramatically blurred background in exchange for genuine confidence that every single face in the frame is acceptably sharp, which matters more to a client than background aesthetics in a group shot this size.
Distance from the group also factors into this calculation in a way that's easy to overlook. Standing further back and using a longer focal length to maintain similar framing gives you more usable depth of field at a given aperture than standing close with a wider lens, a genuinely useful trick when working aperture alone isn't giving you enough coverage for a particularly deep, multi-row arrangement.
Focus point placement matters as much as the aperture number itself. For any group with rows, I focus roughly one-third of the way back into the depth of the group rather than on the front row, since depth of field extends further behind the focus point than in front of it, giving a more balanced sharp zone across the group's actual depth.
Checking focus carefully at full zoom on the back screen, specifically checking the furthest and closest faces in a deep group, rather than just glancing at the overall composition, has caught soft-focus mistakes before they became a problem I only discovered reviewing files later on a larger screen.
For genuinely large groups, fifty or more people, I sometimes bracket aperture across a small burst of frames, shooting the same composition at f/8, f/11, and f/13, giving myself options in editing if depth of field at any single setting doesn't quite cover the full group cleanly, a small insurance policy worth the extra few frames given how impossible large groups are to reassemble for a reshoot.
Lighting conditions inevitably factor into how far you can actually push aperture, since a narrower aperture at f/11 in dim indoor lighting demands either a much higher ISO or flash to maintain a workable shutter speed. For indoor group photos specifically, I plan for flash from the start rather than hoping available light will cooperate with the narrower aperture the group size actually demands.
The mistake I made early in my career was treating aperture purely as a creative, stylistic choice independent of group size, the same wide-open look I used for individual portraits applied indiscriminately to every group shot regardless of how many people or rows were actually in frame. Matching aperture deliberately to group size and arrangement, rather than personal aesthetic preference alone, is what actually gets every face sharp reliably.
A wedding party of sixteen people arranged across two staggered rows became the clearest real-world test of this whole approach. Shooting at my old habitual f/2.8 produced a gallery where the back row was visibly, embarrassingly soft, a mistake I only fully registered reviewing files that evening rather than catching it live on the small camera screen. Since then, I check focus at full zoom on every deep group shot before moving on, a habit that costs thirty extra seconds per setup and has never once let me down since adopting it.
For particularly challenging group arrangements, uneven ground causing natural height and depth variation between people, I've started using a slightly narrower aperture than the group size alone would suggest, treating uneven terrain as effectively adding an extra row of depth to account for in my calculation, a small adjustment that's prevented several near-misses on outdoor family sessions shot on sloped lawns or garden settings.